Overview : How did we get to a place where everyone wants this information? First of all recognize that it was gradual. It's taken our business model decades to get this broken. One of the primary problems is that we are constantly interrupted. Open door policies, direct phone lines, cell phones, emails, texts, tweets, not to mention folks sticking their heads in and saying "Got a minute?" All together the average business person receives 340 requests for their time and energy every day!
Areas Covered in the Session:
Have a Place
- 30-square-feet-of-open-desk-space - when you increase a workers desk space to include 30 square feet of open desk space their productivity goes up without changing anything else!
- set up that space like a U
- The connecting leg of the U is for your tools (computer, phone, etc.)
- leg furthest from the door is for one single project at a time
- leg nearest the door is where you deal with interruptions
- When you are ready to work on a project, set it up on the project side of the U. Now, if you get interrupted, turn around to the interruption arm of the U, deal with the interruption. When it's done, turn back around to your project and it is EXACTLY as you left it, with nothing new on top to distract you
- Stacking Trays and a Hot File are excellent ways to put things away without loosing sight of them. Stacking Trays can pile eight high before they become structurally unstable. Every Tray should have a label that you honor. And "misc." is NOT a label! A Hot File is a milk crate type box that holds hanging folders. Into it you have a folder for only things you touch every day or every other day - typically current clients, current projects, frequently repeated tasks. It will handle 90% of your papers. Duplicate this system in your file directory to avoid confusion.
Have a Plan
- "I'll just do these few quick things, than I'll do the important stuff…" implies that you'll get it ALL done by 5…?
- Your goal is the 7 most important tasks each day (only 3% of humans on the face of this planet accomplish that)
- Method: look at your list for today and chose the 7 most important. Start on task one (i.e. lay it out in the new project area of your desk) and work on task one till your done. Then start on task two…
Have a Prayer
- You need to have a prayer of getting anything done at all considering all the interruptions
- YOU have to carve this time out - no one is going to do it for you!
- Focus Time: a task that would take 1 hour to complete if you are NOT interrupted will take you 4 hours to complete if you are interrupted. As an extra bonus that work will contain twice as many mistakes, too
- Open Time: calls, emails, drop INS, dealing with the post-it-note pile, getting coffee, bugging your office mates, checking your face book, etc
- Focus Time: turn OFF the phone, turn OFF the cell phone, turn OFF the "you've got mail" bell, and close the door and FOCUS
Don't wait to register for the How To Do 8 Hours Work in 2 - with Half the Mistakes and no Stress. You'll meet influential people and maximize your opportunities for success. Start now by accessing the information below.
|Conference/Event Dates:||01/16/2014 - 01/16/2014|
|Primary Industry:||Human Resources|
|Other Industries:||Business, Human Resources|
|Audience:||Human Resource Professionals
|Booth Size||Booth Cost||Available Amenities|
|No exhibiting at this event.||Electricity:||n/a|
|Marketing Vehicles Allowed:||No|
|Other Booth Sizes Available: n/a|
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Liz Davenport can help other's get organized because she is by nature disorganized; she knows how the disorganized think and work. Therefore she has designed simple, easy to use and maintain systems to aid others get and stay organized. As she shared her work and listened to others, she began to see that most disorganized people encounter the same challenges. Identifying these challenges and determining their remedies, Liz developed the Order from Chaos Six Steps to Organization, the unique and proven technology that distinguishes her as the nation's premiere organization specialist. Since its development, Davenport's Order from Chaos has helped increase productivity and raise the bottom line for such companies as Blue Cross, the Job Corp, Merrill Lynch, Cottonwood Classical Preparatory School, Compass Bank, New Mexico Business Journal, Northwest Mutual, Intel Corporation, Sandia National Laboratories, New Mexico State Bar, United Blood Services, the Veterans Administration, Coldwell Banker, New York Life, Sprint PCS and the University of New Mexico. Her fun and entertaining approach has been heard at seminars and conferences across the country.
Liz is the author of "Order from Chaos: A 6-Step Plan for Organizing Yourself, Your Office & Your Life" and “Order from Chaos for Students” from Random House, also available in Japan from Soshi-Sha and Frogbook in Korea. They detail the simple step-by-step systems that are core of the Order from Chaos method.
International author and national speaker, Liz Davenport, founder and CEO of Order from Chaos has been organizing individuals and companies for over 25 years. Newspaper and radio columnist, quoted in USA Today and on MSN.com, Liz has a Bachelor of Business and a Masters of Adult Education. Liz was honored by the SBA as the New Mexico Home Based Business Advocate of the Year.
“If the individuals within a company are organized, the company will be organized. If the individuals are not organized, no amount of training will fix it.” :- Liz Davenport